FAQ

Events Tent Concept specializes in reception tent rental Stretch, tipi accommodation & equipment for your events in Gironde.

Events Tent Concept offers nomadic tents (stretch tents) We offer various sizes to secure your outdoor event, depending on the type of event and the number of guests. From 39 m² to 315 m², including 79, 100, 118, and 157 m², we have stretch tents that can be joined together to create... custom-designed spaces With limitless modularity, the unique design of our 194 m² reception marquee, the Aliénor Tent, will impress your guests.

Our accommodation tipis are the ideal solution to increase the accommodation capacity of your reception venue and ensure the safety of your guests on site.

Our selection of furniture and tableware allows us to offer you a complete rental service for a turnkey event.

Based in South Gironde, We serve a large area extending up to 2.5 hours by road around our logistics base.

Our reception tents, accommodation tipis And event equipment are available for rent in neighboring departments, including Lot-et-Garonne, Landes, Dordogne and Charente-Maritime.

Whether you are organizing a wedding, or anything else private event, Whether it's a corporate event or something else, you can rely on our expertise to offer you the best solutions tailored to your event and your environment.

THE stretch tents, also called nomadic tents, They offer an elegant and organic silhouette, perfectly integrated into any type of environment: field, forest, seaside, private estate... They immediately give character and warmth to your event.

Thanks to their stretch fabric and to their positionable masts At different heights, they adapt to all terrains and all configurations: seated dinner, ceremony, dance floor, cocktail, lounge area, etc.

Unlike classic marquees or traditional white tents, the nomadic tents They allow air and light to circulate, while protecting your guests. They offer a feeling of space and openness, without compromising on comfort.

Our stretch tents They are therefore suitable for a wide variety of events: weddings, private receptions, festivals, seminars and corporate events, as well as markets, trade fairs or outdoor exhibitions.

Our reception tents They can be installed on grass, sand, gravel, soil, or hard ground. We adapt the anchoring system to the type of soil. If the terrain has specific constraints (steep slope, difficult access), please inform us in advance.

A stretch tent offers reliable, aesthetic and comfortable shelter, even in unpredictable weather — ideal for stress-free weddings or outdoor events!

All our structures These tents comply with current safety standards and are weather-resistant. The stretch tents are made from waterproof technical fabrics. In bad weather, the sides can be lowered or closed for added protection against rain and wind. They are designed to withstand winds of up to 80 km/h thanks to their robust anchoring system.
Our reception marquee, the Aliénor Tent, has crystal walls so that it can be fully closed.

Our reception tents They are also suitable for high temperatures. Their fabric benefits from an anti-UV treatment to limit the temperature rise under the structure and thus offer optimal comfort.

Each project is unique and the cost of the renting a nomadic tent (stretch tent) varies according to several criteria in your specifications event : tent size, desired lighting options, flooring options (floor mats, dance floor, reception floor), accessibility to the setup location, desired furniture and tableware options.

It is essential to communicate with the sales team to create a personalized quote.

The required surface area depends on the number of guests, the type of event, and the...’interior design (meal, dance floor, buffet, stage, etc.).
Practical summary

- Standing cocktail reception: 0.5 to 0.75 m²/person
- Ceremony/conference: 0.8 m²/person
- Traditional seated meal: 1 to 1.5 m²/person depending on the type of tables (round or rectangular)
- Dance Floor: 0.3 to 0.5 m²/person
- Buffets, stage, catering: allow for additional space
- Total area = sum of all necessary spaces + technical margins*

*Technical margins: Add space for assembly by allowing an extra 3m around the tent (e.g., 7.5 x 10.5 m tent → approximate footprint of 13 x 16 m)

Example - Wedding with 100 people seated at round tables and a dance floor:
100 people x 1.2m² = 120m² for the meal
100 people x 0.3m² = 30m² for the dance floor
that is 150m² in total

For a cocktail, the'lighting around the perimeter of the tent It creates a lovely ambient lighting. The string lights between the tent poles provide brighter illumination, which is sufficient for a dinner party.

The entertainment teams can offer to add spotlights at the base of the masts for a additional ambient lighting.

Initially, the sales team will ask you to send photos and measurements of the area you are considering for the project.’installation of the reception tent in order to validate the technical feasibility of the project.

This site survey is organized once the rental agreement is signed. This survey allows us to assess access for our vehicles, floor leveling, equipment placement area, etc., to best prepare for assembly and delivery.

It is essential to consider the terrain and identify a flat, open area free of trees. It is also crucial to identify any existing utility lines (gas, electricity, water, automatic irrigation, etc.) that may run across the proposed location. the installation of the stretch tent. A stretch tent needs to be taut on all sides. Secure anchoring is necessary at each attachment point. Most often, this anchoring is achieved with stakes driven into the ground (up to 90 cm deep). If ground anchoring is not possible, the tent can be weighted down with concrete blocks, which adds logistical challenges and costs.
A sloping site can complicate or even prohibit the’installation of a receiving floor.

If there is any doubt about the technical feasibility, it is also possible to'organize a technical survey which is billed before the project is validated.

Our reception tents They can be installed on grass, sand, gravel, soil, or hard ground. We adapt the anchoring system to the type of soil. If the terrain has specific constraints (steep slope, difficult access), please inform us in advance.

THE time to set up a reception tent The time required varies depending on the size of the structure, the options chosen, as well as access and the complexity of the terrain (e.g., leveling a landing floor). It can range from a few hours to a full day.

The delivery, installation and dismantling of our reception tents and our tipis Our teams of specialized and experienced professionals will handle the installation at your reception venue. Their installation requires precise technical expertise to guarantee optimal safety and aesthetics.

THE installation time The time required varies depending on the size of the structure, the options chosen, as well as access and the complexity of the terrain (e.g., leveling a landing floor). It can range from a few hours to a full day.

The cost of tipi rental The equipment varies depending on whether you want it equipped or delivered bare, and the event location. We will send you a personalized quote upon request.

Our accommodation tipis 28m2 rooms can accommodate up to 6 people, depending on the interior layout (single beds, double beds)

Each tipi is equipped with single and double mattresses, slatted bed bases, bed linen, tables and battery-powered LED bedside lamps.

Our team handles delivery, assembly, disassembly and...’interior design as you will have planned with the sales team.

To optimize the comfort of your guests, it may be essential to consider the rental of sanitary facilities. We work closely with several specialist providers to offer dry toilets and showers to your guests.

We offer a wide range of furniture for all types of events :

- Tables (round, rectangular, high tables)
- Chairs (classic, wooden, folding)
- Rustic bars and buffets

Our tableware lines are timeless and elegant:

- Flat plates, soup plates and dessert plates
- Water glasses, wine glasses, champagne glasses, cocktail glasses…
- Cutlery (knives, forks, spoons, serving utensils)
- Dishes, carafes, ice buckets, etc.

You can adjust your order up to 21 working days before the event, subject to availability.

All decrease in quantity cannot exceed 10% of the quantities agreed upon at the time of booking.

Our teams ensure the delivery and the resume Your order will be delivered to your event location. The price depends on the volume rented, the distance, and the accessibility of the site.

THE warehouse pickup Delivery is also possible by appointment when the order volume allows, and with a vehicle adapted for transporting the equipment. For large volumes, a vehicle equipped with a liftgate may be essential.

THE wash package is included in our rental rates. We ask that you ensure food waste is removed from plates and glasses are emptied. All equipment must be repacked in the designated transport containers.

Each missing or damaged item During your event, a charge will be applied. The replacement cost for each rental item is indicated on our quotes.

We suggest subscribing to one of our options PEACE OF MIND GUARANTEE to partially or fully cover the loss and breakage of dishes. Don't hesitate to ask your contact person for more information.

We always recommend ordering a larger quantity of glasses that the number of guests present in case of damaged equipment during transport.

The filing of a security deposit check is also required before delivery or collection of the equipment from our premises.

We recommend booking as early as possible, especially for the events planned for the summer season.

It's not a question of timing, but of availability: the earlier you plan, the better the chances that the equipment will be available for the date of your event.

Contact us to be contacted by the sales team and receive a customized offer.

Contact us via our online form, by phone, or by email. After discussing your needs, we will provide you with a quote tailored to your event.

For you send a personalized quote, We will need the following information:

- Date and location of the event
- Names and postal address
- Number of guests for your conference, ceremony, cocktail party, meal, to be accommodated on site
- Terrain type

To confirm your reservation, a deposit of 50 % You will be asked for payment. This amount is non-refundable in case of cancellation. The reservation entails specific logistical arrangements: mobilization of equipment, team scheduling, and unavailability for other clients. The balance is due no later than 48 hours before the equipment is made available. for your event.

In the event of cancellation a few days before the event, Events Tent Concept reserves the right to charge for the service in part or in full.

Delivery is subject to custom package Calculated based on the distance from our logistics base. This all-inclusive price covers:

- loading in our warehouses,
- round-trip transportation,
- and the installation of the equipment on site.

The same fee applies for the collection of equipment at the end of the event.

The sales team will provide you with the technical teams' intervention schedule no later than 3 weeks before your event. equipment installations/deliveries Equipment pickups are scheduled from Wednesday to Friday. Equipment returns are scheduled for Mondays and Tuesdays.

If you have any scheduling constraints, please let us know as soon as the project is being studied.